Develop and agree upon norms and meeting rules of practice as to the venue of IBA application
A MEETING is a process of communication
leading to results
that begins before a group assembles and
that continues after the group disperses.
Without certain fundamental elements, a meeting will not succeed as a means of communication for understanding. These fundamental elements include:
· CLEAR PURPOSE AND AGENDA
· AGREED UPON PROCESS
· HELPFUL LOGISTICS
· EFFECTIVE FACILITATING
· EFFECTIVE RECORDING
· CLOSURE AND CONSENSUS
From:
Steve Barber, FACILITATION: A BASIC INTRODUCTION (1993).
See also:
Attributes of a Successful Meeting, CFIER FACILITATOR RESOURCE MANUAL (Jan. 1996) at 1:1.
·AGREED UPON PROCESS
Parties should make their commitment to an interest approach explicit by discussing and agreeing on behavioral principles and the specific behaviors that manifest these principles at the very beginning of the dialogue.
Principles of the interest approach that guide interactions include:
Tell the Truth
Describe, Don’t Accuse
Be Honest About Your Interests
Define Your Interests Both in the Short-Term and Long-Term
Practice Enlightened Self Interest
Separate Relationship issues from Substantive Issues
Focus on Issues, Not Personalities
Engage in Creative Brainstorming
Defer Judgment and Commitment
These principles can be translated to specific behavioral expectations of the parties in the room or venue. These specific behaviors may include
-only one person speaks at a time
-use of a facilitator
-maintaining a group memory and joint communiqués rather than minutes
-charging $1 for personal attacks
-use "I" instead of "you" phrases
See
Effective Group Communication Behaviors, CFIER FACILITATOR RESOURCE MANUAL (Jan. 1996) at 4:1.
Building on the work of Schein, in PROCESS CONSULTATION (1969), and Bolton, in PEOPLE SKILLS (1979), CFIER identifies concrete behaviors that further or impede group goals.